Annual Calendar of Administrative Work for Chairs and Directors, 2023-2024
| FUNCTION (some dates are approximate) | DATE | CONTACT PERSON |
|---|---|---|
| Request for revisions for Spring 2024 Class Schedule | Aug. 22 | Spivey/Barkin |
| New department chairs and program directors workshop | Aug. 23 | Provost's Office |
| Reminder memo to departments scheduled for curriculum review in 2023-2024 | Aug. 31 | Peters |
| Sabbatical and other leave applications due (including Lantz applications) | Sept. 10 | Provost |
| Final date for Spring 2024 Course Proposals | Sept. 15 | Curriculum Committee: Barkin |
| Request Summer Term courses for 2024 | Sept. 15 | Barkin |
| Request operational and capital equipment budgets for 2024-2025 sent | Sept. 18 | Spivey/Looper |
| Revisions to Spring 2024 Class Schedule due | Sept. 19 | Spivey/Barkin |
| Notice to Chairs regarding faculty whose classes must be surveyed for future evaluation | Sept. 21 | Provost's Office/Peterson |
| Chair selections, as needed | Oct. 1 – Feb. 9 |
Provost |
| Tenure evaluation files due to Provost's Office | Oct. 2 | Provost's Office |
| Promotion to associate professor evaluation files due to Provost's Office | Oct. 2 | Provost's Office |
| Promotion to full professor evaluation files due to Provost's Office | Oct. 2 | Provost's Office |
| 5-year professor evaluation files due to Provost's Office | Oct. 2 | Provost's Office |
| Request for 2024-2025 Class Schedule sent to departments/programs/schools | Oct. 6* | Barkin/Spivey |
| Departmental Curriculum Reviews (2023-2024) due in Deans' Office | Oct. 15 | Curriculum Committee: Barkin |
| Operating and equipment budgets for 2024-2025 due | Oct. 15 | Spivey/Looper |
| Request Departmental commitments for Fall 2024 First Year Advising | Oct. 18 | Wade |
| 2024-2025 Class Schedule due | Oct. 27* | Spivey/Barkin |
| Initial requests to teach in Summer 2024 due | Oct. 27 | Barkin |
| Academic budget request to Budget Task Force | Nov. TBA | Spivey |
| Nelson Summer Research/Study Requests due | Nov. 1 | UEC: Kontogeorgopoulos |
| Registration for Spring 2024 | Nov. 3 – 10 | Pastore |
| 3-year evaluation files for Assistant Professor due to Provost's Office | Nov. 20 | Provost's Office |
| Proposed 2024-2025 Class Schedule to Departments for review | Nov. 29 | Barkin/Pastore |
| Faculty Research Grant proposals due | Dec. 1 | UEC: Kontogeorgopoulos |
| Requests for faculty leave replacements due | Dec. 1 | Spivey/Looper |
| Preliminary designation of 2024 First-Year Student Advisors | Dec. 18 | Wade |
| Announce Call for Slater Award for Academic Excellence Nominations | Jan. 15 | Kontogeorgopoulos |
| Puget Sound study abroad applications due | Jan. 19 | Robinson |
| Cultural Currency Funding requests due | Jan. 31 | UEC: Kontogeorgopoulos |
| Final date for Fall 2024 Course Proposals (Feb. 15 for new faculty) | Feb. 1 | Curriculum Committee: Barkin |
| Final Designation of 2024 First-Year Student Advisors | Feb. 2 | Wade |
| Final requests for changes in 2024-2025 Class Schedule due | Feb. 2 | Barkin/Pastore/Spivey |
| Tenure evaluation files due to Provost's Office | Feb. 5 | Provost's Office |
| Promotion to associate professor evaluation files due to Provost's Office | Feb. 5 | Provost's Office |
| Promotion to full professor evaluation files due to Provost's Office | Feb. 5 | Provost's Office |
| Requests for 2024-2025 for adjunct faculty due | Feb. 14 | Spivey/Looper |
| Spring approved evaluation files due to Provost's Office | Feb. 19 | Provost's Office |
| 3-year associate evaluation files due to Provost's Office | Feb. 19 | Provost's Office |
| Interdisciplinary program advisory committee appointments (GDS, GQS, etc.) | Feb. 22 | Provost's Office |
| 3-year Instructor evaluation files due to Provost's Office | Feb. 26 | Provost's Office |
| Slater Award for Academic Excellence nominees due from Departments | Feb. 27 | Kontogeorgopoulos |
| Faculty Research proposals due | Mar. 1 | UEC: Kontogeorgopoulos |
| Requests for new or replacement tenure-line faculty positions | Mar. 31 | Provost’s Office |
| Registration for Fall 2024 | Apr. 1 –5 | Pastore |
| Staff performance reviews due to next-level supervisors | Apr. 1 | Human Resources/ Spivey |
| Academic budget to Provost, Financial Vice President, and Chairs | Apr. 29 | Spivey/Looper |
| Departments confirm supplementary/adjunct staffing assignments for 2024- 2025 | May. 9 | Spivey/Looper |
| Department/Program assessment reports due | Jun. 28 | Peters |
| 1st and 2nd year faculty evaluations due | Jun. 28 | Provost's Office |
| Decisions on 2023-2024 streamline evaluations and requests for promotion due to Provost | Jun. 28 | Provost's Office |
*These dates revised on 9/18/23 to accommodate the core revision process.