The Office of Student Accountability & Restorative Practices establishes and maintains the standards and procedures outlined in the Student Integrity Code. The conduct process at Puget Sound is educational and student-centered in nature.
The Director of Student Accountability and Restorative Practices received and reviewed a formal incident report or complaint and determined that a potential violation of the Student Integrity Code has occurred.
An attorney is not permitted to participate in student conduct hearings related to the Student Integrity Code held at the University of Puget Sound unless they are serving as a Support Person.
If you are notified of a scheduled hearing and believe that there was a mistake or that you have been assigned alleged violations that do not accurately reflect your responsibility in an incident, please attend the meeting. There are a number of reasons that the meeting is beneficial for further information gathering and if there was a mistake, your attendance will help us correct it quickly.
Yes, you may have a support person.
Support person(s) must adhere to the following:
Receiving a witness letter notification does not mean you are in trouble. Whenever the Office of Student Accountability and Restorative Practices receives a report about an incident, the Director of Student Accountability and Restorative Practices decides if there needs to be further investigation into the incident. You may have been named as a witness or someone who may have information related to an incident. When you meet with the investigator, you will hear about your rights and responsibilities in an investigation and the investigator will ask you questions about the event.
Yes. During all hearings, a portion of the process is dedicated to you sharing your perspectives, reflections, and additional details. The hearing officer will engage in a conversation with you thoroughly about what happened and ask you questions in order to gain the best understanding possible.
In addition to you and the hearing officer, you may designate a support person to attend the meeting with you. A support person may not speak or advocate for you during the meeting, but they are allowed to be present in the room with you to provide support, guidance, and advice.
In an Integrity Board Hearing, there will be 3 members of the University of Puget Sound community (faculty, staff, student) and the Director of Student Accountability and Restorative Practices.
Formal incident reports or informal complaints can come from a variety of sources, including the Office of Residential Experience, Security Services, staff/faculty members, students, community members, the general public, and/or law enforcement officers.
The office of Student Accountability and Restorative Practices receives the report and shares the report if it needs to be forwarded to another for office for review, investigation, or another reason deemed necessary. A student’s conduct record is considered educational and may not be disclosed by the university without the written consent of the student to whom the requested information pertains unless otherwise permitted or required by the Family Educational Rights and Privacy Act (FERPA).
Most hearings are a conversation between a Respondent and a Hearing Officer. Some hearings may be Integrity Board hearings which include at least 3 members of the University of Puget Sound community serving on the board. If you are scheduled to participate in a hearing, you can expect the following to occur in a 30-minute meeting:
Hearing Officers will schedule your hearing around your class/lab schedule. Hearings will only be rescheduled for exigent circumstances, such as illness or a job. To request a rescheduled hearing, please contact your Hearing Officer or Student Accountability and Restorative Practices by email at least 48 hours (or as soon as possible in an emergency) before the hearing time to explain the reason for the request.
If a student does not attend the meeting or hearing, the Hearing Officer or Director of Student Accountability and Restorative Practices will attempt to reschedule the meeting once. If you fail to appear a second time, then the Hearing Officer will make a decision of responsibility based on the information available at the time of the hearing.
It is only in very rare cases that a Hearing Board or Hearing Officer makes the decision to permanently separate the student from the university (expulsion) or to temporarily separate the student from the university (suspension).
Read your letter thoroughly. Look at the alleged violations and familiarize yourself with the code. Identify a support person if you need one. Come with your questions. Don’t be afraid of the meeting.
In situations where a case will be seen in a more formal setting (Integrity Board Hearing), your letter will include a time to meet with the Director of Student Accountability and Restorative Practices for Hearing Prep. At this meeting, the Director will ensure you understand your rights and the procedures of the hearing and work with you to develop your case.
Sanctions are educational or restorative activities, statuses, or limitations of privileges that must be completed or complied with by a due date or within a specified time frame. Our philosophy in issuing sanctions is to help our students reflect on the impact of their decisions, to repair harm, rebuild trust and better align their values and behaviors.
Some examples of Sanctions:
Letter of apology; Alcohol/drug education or professional assessment; Disciplinary Warning or Probation for a specific period of time; Suspension or Expulsion from the University
When you receive your decision letter from the Office of Student Accountability and Restorative Practices, you will find a link at the end of the letter that takes you to a page to submit your appeal. Appeals must be submitted within 7 business days.
Appeals are reviewed only under the following conditions. Grounds for appeal include:
No, you will not lose your scholarship or financial aid. Your conduct record is private unless you are expelled. Then there will be a notation on your transcript.
The Office of Student Accountability and Restorative Practices will contact you if you do not complete your sanctions by the assigned due date. If you do not complete your sanction by the updated due date after the warning, Student Accountability and Restorative Practices will place a Conduct Hold on your account. A hold will prevent you from registering for classes for future terms until the sanctions have been completed.
Seven years in most cases. After about seven years, records will be deleted. Cases involving suspension, dismissal, and sexual misconduct are kept permanently. See Records Retention for more information.
While we know it may be difficult to know your student is going through our conduct process, we want to ensure you the process is meant to be educational and we encourage students to engage as fully as possible. A student’s conduct record is considered educational and may not be disclosed by the university without the written consent of the student to whom the requested information pertains unless otherwise permitted or required by the Family Educational Rights and Privacy Act (FERPA). Your student can fill out a release that allows us to disclose information regarding their case.
If you have a bad experience during a Conduct Meeting or Hearing, please contact Student Accountability and Restorative Practices at studentaccountability@pugetsound.edu. If your meeting was with the Director of Student Accountability and Restorative Practices, please contact Debbie Chee the Associate Dean of Residence Life at dchee@pugetsound.edu. You will receive a survey from the Office of Student Accountability and Restorative Practices that allows you to give feedback on the process. You may also submit feedback to studentaccountability@pugetsound.edu
You may contact studentaccountability@pugetsound.edu or use the online reporting tool.
Yes! If you have a particular interest in participating in the adjudication process as a student, there is an opportunity for you to assist in integrity board hearings.
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